every year in meetings. That’s right, half their time at work spent just in meetings.
And the sad part? Most of those meetings are big time wasters. They waste time for you, for others sitting in the meeting, and anyone else who’s involved in some way. Over 60% of all meetings don’t accomplish anything. That’s why, whether you’re leading the meeting or just a part of the meeting, asking effective questions needs to be a part of all your meetings.
How Will Asking Questions Help?
Most meetings don’t work because of a few main reasons: there’s a lack of structure and organization, the attendees are multitasking during the meeting, they’re checking their emails during the meeting, or they’re just otherwise not engaged
(especially remote team members). Asking effective questions after the meeting can capture people’s attention and make sure they walk away with a plan, a task, or something new in mind.
If You’re the One Leading the Metting
Have you ever had those moments where people come back with questions you’ve already addressed and answered during your last meeting? It’s incredibly annoying, and it wastes both your time and their time. But your coworkers or employees listen to so many work-related conversations and meetings a day it’s impossible for them to remember everything they hear. That’s why it’s important to run the most effective meeting
you can, part of which means asking a single question at the end of the meeting. Just before you dismiss everyone, ask each person this question: “what part of the meeting was most useful to you?” Asking this question, or some other rendition of it, forces attendees to look back and reflect on what was discussed. They will take at least one thing away from the meeting when they have to talk about how one thing stood out to them.
Get People’s Opinions
Especially the quiet people in the back. If people aren’t involved in the meeting, they’re more likely to zone out or not pay attention. Asking everyone’s opinion on the topic at the end of the meeting will give everyone a chance to contribute something, and they’re more likely to remember what was discussed if they were a part of it.
If You’re Attending the Meeting
Some of the most useful and thought-provoking meetings are a result of the right question asked by the right attendee. Just because you’re not leading doesn’t mean you shouldn’t ask questions. As the meeting’s wrapping up, ask further details about the topic so everyone (or at least you) walks out of that room with an action plan. For example, you can ask if there is a deadline for the particular job or if you can implement the ideas from the meeting in your own way. Asking how the topic of discussion supports the business’s purpose can also help you and others understand the vision and reason for the entire meeting.
Never Stop Asking Effective Questions
The communication of your business is important to your success. That’s why we provide you a way to find out how well your coworkers and employees communicate and where you can improve. Ready to improve the functionality of your business? Take a look at some of our products