POPin Blog

How to Develop Rock Solid Town Hall Meeting Ideas

It is common knowledge that happy employees are more productive than their restless counterparts. Unfortunately,only 13% of employees report feeling engagedwhile at work. To alleviate employee dissatisfaction, many managers have come up with town hall meeting ideas. Town hall meetings have worked for many a leader. In fact,the most recent presidential election utilized the town hall meeting modelfor its debates.Why The Town Hall Meeting Model WorksNowadays, many corporations host company meetings via audio. Audio meetings, while convenient, don’t hold employees’ attention like face-to-face meetings do. Then there is the value of face-to-face interaction to consider. People prefer face-to-face communication because it is more personal. It says, “I care enough about what you have to say to see you in person.” As a result, face-to-face meetings are more likely to build trust between employers and their employees. Plus, there are the possible audio issues to consider. Even when the phone or Internet connection is clear, voices can become static-y and hard to understand. Additionally, the town hall meeting is about giving everyone a voice. It isn’t an “I talk and you listen” situation like many all-hands meetings are.Town Hall Meeting IdeasBefore hosting a town hall meeting, there are a few ideas you should take into consideration. Let’s take a look at the top town hall meeting ideas below.Give Employees NoticeWhen you announce the town hall meeting, announce it far enough in advance that employees can plan what they want to say. Keep in mind employees may be hesitant to voice what they think may be viewed as “complaints.” During your announcement, remember to let your employees know that you want feedback. That lets them know you want to hear what they have to say.Send Out SurveysPrior to the meeting, send out ananonymous surveyto all employees. Emphasize the fact that the survey is anonymous. In the survey, address specific questions that you have. For example, what is working for the company? What isn’t working for the company? Additionally, ask for specific feedback about organizational challenges that employees have encountered. Include a space for them to make suggestions for improvement.Address The FindingsMake a complication of all the feedback that you received, especially the questions. Then give your answers during the town hall meeting. It is important to include time for employees to ask different questions about the answers that you give. The survey will give you an idea of the topics on your employees’ mind. Use that knowledge to prepare in advance for the additional questions you’ll receive. It is also important to address all the feedback that you receive. Acknowledging even outlier feedback shows your employees that you heard their voices.Follow UpFollow upon all feedback that you received in a timely manner. Shoot a company-wide email to all employees outlining the meeting and what was addressed. Additionally, outline how you plan to improve procedures per the feedback that you received. End with thanking everyone for their participation.