POPin Blog

Keeping Meetings Produtive

We all know that meetings are an inevitable part of business. They can drag on and on and then inevitably we are stuck in a roundabout meeting that is going nowhere. When you waste time in meetings, you are losing opportunities to add something of value, to actually set yourself up for success. In truth, you’re probably losing money in the long run. We’ve been thinking a lot about how we can change that in order to have the most productive meeting possible. Something that would be incredibly helpful in keeping meetings on track and fully productive would be to discuss before hand. With social media and new products like PoPin, we can easily map out our most productive meeting before it actually starts. A great way to do this would be to pose a question to your team. We’ve noticed that when the meeting leader comes with a set schedule in mind (without discussing with their team), the attendees tend to take over with that they actually want to talk about. The meeting becomes utterly unproductive and a waste of time. So in order for this not to happen, we have to come up with a new way to conduct meetings. A day or two before the meeting is set to take place, set up a discussion on what they want to talk about. Employees can then propose topic ideas that can be voted and commented on. In doing this, you are allowing your team to present ideas that they actually need to discuss with the whole group and thus create an actual productive meeting. When looking at the topics from your session, you can easily see which ones had the highest amount of votes and comments. If a certain topic has many votes and comments, you’ll know that this is something the attendees really want to hash out further at the meeting. If a topic as a lot of votes but not that many comments, you’ll know that you should talk about this for just a bit and then move on. If a topic has no votes or comments, then it is obvious that you do not need to bring this up during your meeting. Basically, you and your group are creating the structure for your meeting. After the meeting, you should then follow up on the things that you talked about. Start a new session to discuss ways to implement those topics or to further elaborate on how to deal with what you voted on. This way, you are debriefing on your own time instead of at the end of the meeting. You are keeping your meeting the most productive it can be without any unnecessary waste of time. In the end, the cycle of your meeting should look something like this:
  • Set date for meeting
  • Create an online discussion of meeting topics
  • Vote and comment on said topics
  • Use that information to create the structure of your meeting
  • Create an online discussion to debrief and discuss implementation
  • Start all over